Page 13 - LESSION 16.pmd

Administration and Management of An ECCE Centre

Current liabilities (stationery,
salary of staff, day to day expenditure)
Long term liabilities(repair of building, Notes
furniture) 250328 265321

Total liabilities 578 586
Sample Balance Sheet

Besides this, basic book keeping of income, expenditure, transactions, fees taken
from parents/guardians for individual children, records of bank deposit and
withdrawals, bills received and payments made, records of donations and
fundraising receipts need to be maintained on a day-to-day basis by the
administrator.

5. Miscellaneous Records

There are some miscellaneous records which also needed to be maintained are:
• A record of regular inspection for safety equipment must be kept in a book
retained solely for this purpose

• Menu records for mid-day meal must be kept ,if applicable
• Logbooks

• School/preschool/centre prospectus

• Documents relating to the foundation of the centre: trust deeds, building
accounts, lists of subscribers to building fund etc
• Photographs of the centre and its activities (identified if possible)

• Newspaper cuttings and scrapbooks relating to the centre and its activities

• Plans of centre buildings
• Time tables and records relating to the curriculum

• Minutes and records of the centre Parent Teacher Association or friends
organisation

• Visitor’s book

16.4.2 Management of Records

Records regarding day-to day activities which are on separate papers/sheets should
be compiled in a file, and all the files must be organised and stored duly labelled/
coded in an orderly way to ensure easy retrieval.

All the files should be labelled (coding) like ‘Children’s Daily Work file, Receipts
and Bills file’ etc. They should be arranged subject-wise and kept in a cabinet

EARLY CHILDHOOD CARE AND EDUCATION 127