Page 9 - LESSION 16.pmd

Administration and Management of An ECCE Centre

16.4.1 Types of Records

Records can be broadly classified as:
1) Children’s Record Notes

2) ECCE Workers/Staff Record
3) Stock Record
4) Financial Record
5) Miscellaneous Records Fig. 16.2 Records maintained at the
ECCE centre/preschool
1. Children’s Records

Children’s records include:
a. Child’s Profile

b. Attendance Register
c. Progress Report
d. Child’s Portfolio

Let us read about these detail
a) Child’s Profile/ Cumaulative Record

A child’s profile / cumulative record is usually compiled with the help of
parents at the time of admission to a centre. It should contain:

(i) Name of the child (ii) Date of Birth
(iii) Sex (iv) Position in the family
(v) Number of siblings (vi) Name of Father

(vii) Qualification of Father (viii) Occupation of Father
(ix) Address/contact number (x) Name of the Mother

(xi) Qualification of Mother (xii) Occupation of Mother
(xiii) Immunisation status

(xiv) Allergies (if any) (xv) Specific need of the child
(xvi) Any other relevant information

Sample: Child’s Cumulative Record

b) A daily attendance register of all the children enrolled at the ECCE centre is
to be maintained. In case, a child is continuously absent for a few days, the

ECCE staff should visit the child’s home to find out the reason.

c) Checklists are used to record developmental achievements. For example, to

EARLY CHILDHOOD CARE AND EDUCATION 123